NDCC Bylaws

Last Amended and Ratified: 17 April 2017

NDCC Constitution and Bylaws – Apr 2017

                                ARTICLE I:        Executive Board Meetings

Section 1.                An Executive Board meeting shall be held at least quarterly or more often as deemed necessary by the Chairperson or by petition of at least six (6) members of the Executive Board.

Section 2.                The Secretary shall duly notify all members of the Executive Board of a pending meeting.

Section 3.                A quorum for an Executive Board action shall consist of a majority of the members of the Executive Board.

Section 4.                No action taken at any Executive Board Meeting attended by three-quarters (3/4) of the voting members of the Executive Board shall be invalidated because of the failure of any member or members of the Executive Board to receive any notice of properly given or because of any irregularity in any notice received.

Section 5.                The Chairperson may call for a vote by the Executive Board by email. A majority of the Executive Board may object and request that the vote be held at an Executive Board meeting. The results of the voting shall be reported as minutes published to the full NDCC by the Secretary.

Section 6.                The Chairperson may allow voting by written proxy, in a form acceptable to the Chairperson, at Executive Board meetings. Each proxy vote will be considered an attendee with respect to making a quorum. A minimum of 25% plus one of the Executive Board must be actually in attendance and all must agree to accept the proxy votes. The results of the voting shall be reported as minutes published to the full NDCC by the Secretary.

                                 ARTICLE II:           City Committee Meetings

Section 1.                The Nashua Democratic City Committee may hold monthly meetings, but shall hold meetings at least twice a year, the first no later than June 30, open to all Democrats eligible for membership, as stated in the Constitution. All City Committee Meetings, also known as General Membership Meetings, shall be attended by Executive Board members, and a quorum of those Executive Board members are empowered to vote on policy and finance issues.

Section 2.                A City Committee Meeting shall be called by the Chairperson. In the event the Chairperson fails to call a meeting, the meeting may be called by petition of at least six (6) members of the Executive Board. If the Executive Board, in turn, fails to call a meeting, a meeting may be called by petition of at least seven (7) members of the Nashua Democratic City Committee. The petition shall be submitted to the Secretary who shall notify the membership within 7 days of the date of such meeting. The meeting must be held within 30 days of the petition being certified.

Section 3.                The Secretary shall cause a public notice of a City Committee Meeting to be effected at least seven (7) days prior to said meeting, stating time, date, location and purpose of such meeting.

Section 4.                The quorum for a City Committee Meeting shall consist of twenty-five (25) members for any action that calls for taking a vote of the membership.

                                 ARTICLE III:          Voting

Section 1.                Voting shall be by individuals, and no person shall cast more than one vote.

Section 2.                At all City Committee Meetings all elections must pass by a majority of the members present and voting.

Section 3.                A quorum must be made from NDCC members who are not challenged as NDCC members. The Executive Board has an obligation to challenge anyone requesting a ballot who is not known to be an NDCC member.

                                 ARTICLE IV:          Duties of the Officers and Executive Board

Section 1.                The Chairperson shall preside at, and set the agenda for, all meetings of the Nashua Democratic City Committee and of the Executive Board, and shall be an ex-officio member of all committees with the exception of the Nominating Committee.

The Chairperson, when properly authorized, may sign or endorse checks, drafts, and/or notes in the absence of the Treasurer, payable in the amount of two hundred fifty (250) dollars, or less. Checks payable in the amount exceeding two hundred fifty (250) dollars, when properly authorized, shall be endorsed by both the Treasurer (or Assistant Treasurer) and the Chairperson.

The Chairperson shall have such usual powers of supervision and management as may pertain to the Office of Chairperson and shall perform such other duties as may be designated by the Executive Board.

The Chairperson is responsible for recruiting and authorizing Challengers for Municipal Elections.

Section 2.                The Vice Chairperson shall, in the event of absence, resignation, disability, or death of the Chairperson, possess all the powers and perform all the duties of that office. In the event that the Vice Chairperson is not able to serve in this capacity, the Executive Board shall elect one of its members to fill the vacancy. The Vice Chairperson shall perform such other duties as the Chairperson and the Executive Board may designate. The Vice Chairman shall also serve as Assistant Treasurer.  The Executive Board may elect from within its ranks a member to serve as a Second Vice Chairperson

Section 3.                The Secretary shall record the attendance at and keep minutes of all meetings of the City Committee and of the Executive Board. The Secretary shall provide notification of all NDCC meetings, minutes of NDCC and Executive Board meetings, and results of elections.

The Secretary shall sign, with the Chairperson, all contracts and other instruments when properly authorized. The Secretary is the keeper of all legal documents of the City Committee.

Section 4.                The Treasurer, or the Assistant Treasurer, shall collect and receive all monies due. The Treasurer shall be the custodian of these monies, shall deposit same in a bank or banks designated by the Executive Board, and shall disburse same when properly authorized. The Treasurer shall present periodic statements to the Executive Board at its regular meetings and shall also present an Annual Report to the Nashua Democratic City Committee.

When properly authorized, checks payable in the amount of two hundred fifty (250) dollars or less may be endorsed by the signature of the Treasurer in their representative capacity. Checks payable in an amount exceeding two hundred fifty (250) dollars shall be endorsed by both the Treasurer and the Chairperson.

Section 5.                The members of the Executive Board shall have the duties and powers to make and vote on the policies for the Nashua Democratic City Committee, and to further vote on the raising and distribution of the funds of the City Committee.

                                 ARTICLE V:            Term of Office

Section 1.                The Officers and At Large State Committee Members shall be elected by the City Committee and shall hold office for two (2) years or until their successors have been duly elected and qualified. They shall assume office at the conclusion of the Election Meeting.

Elections shall be held at a City Committee Meeting held in April of odd numbered years, and the results reported to the New Hampshire Democratic Party organization within thirty (30) days.

Section 2.                The Democratic Party members of the Nashua Delegation to the New Hampshire General Court may designate one member of their delegation to serve as a member of the Executive Board.

Section 3.                No Officer shall be elected to the same position for more than two consecutive two year terms.

Section 4.                The Nominating Committee may notify the City Committee, in accordance with the Bylaws, prior to the City Committee Meeting convened to elect Officers and at large State Committee members, of its slate of candidates. The City Committee may nominate additional qualified candidates.

Section 5.                The Chairperson may select a Nominating Committee 30 days prior to any election for Officers and at large State Party Committee members. No member of the Nominating Committee may be selected as a candidate as an Officer or an at large State Party Committee member.

Section 6.                The names of the elected Officers, At Large Delegates to the State Party Convention, and at large State Party Committee members elected by the City Committee shall be reported to the State Party organization within 30 days or as required by the State Party organization.

Section 7.                The At Large State Party Committee Members are elected to attend and vote at State Party Committee Meetings.

Section 8.                The City Committee shall elect sixty-three (63) At Large Delegates to the State Party Convention who will serve for 2 years. Each Ward shall elect seven (7) Delegates during the election meeting by the City Committee members in attendance from each Ward. Those delegates shall be the four Ward officers and three additional Ward delegates.

Each Ward shall have the following officers: Chairperson, Vice Chairperson, Secretary, and Treasurer. The duties of these At Large Delegates shall be to attend and vote at the State Party Conventions during their term of office.

Each Ward Chairperson shall also be a member of the Executive Board.

In addition to these At Large Delegates, the City Committee Officers, the At Large State Party Committee Members, and all Nashua Democratic Party Candidates for the General Court in the previous State Election are Delegates to the State Party Conventions.

Section 9.                No City Committee Member may hold more than one position on the Executive Board.

                                 ARTICLE VI:          Vacancies and Removals from Office

Section 1.                Any vacancy occurring among the Officers and the At Large State Party Committee members shall be filled by an election by a majority of the existing elected Executive Board members within thirty (30) days of the notification of such vacancy.

The Chairperson may appoint a City Committee member to fill any vacancy among the At Large Delegates to the State Party Convention, provided the appointee is a resident of the Ward with the vacancy.

Section 2.                If any Officer or Executive Board Member neglects, fails, or refuses to perform their duty, or publicly supports, in their official capacity, a candidate of another political party or other candidate opposed to a duly nominated candidate of the Democratic Party, the members of the Executive Board by majority vote may remove such Executive Board member from their position. In the event the committee neglects or refuses to make such vote within 30 days of notice to the Executive Board, the NH Democratic State Party Chairperson may declare the office vacant.

Section 3.                Resignation must be in writing and received by the Secretary.

                                 ARTICLE VII:         Standing and Special Committees

Section 1.                The Chairperson shall determine and appoint such committees as are deemed necessary to fulfill the purpose of the Nashua Democratic City Committee, subject to approval of the Executive Board. Standing Committees, including, but not limited to Finance, Nominating, Elections, and Information Technology, shall be appointed at the beginning of each new term.

Section 2.                A quorum for a committee meeting shall consist of a simple majority of the voting members of that committee.

Section 3.                Committees shall keep minutes of all their meetings, shall submit written reports of their activities upon completion of their purpose, and shall also submit financial statements.

Section 4.                All committee members shall be notified prior to a committee meeting.

Section 5.                Committee Chairpersons must be a member of the Executive Board, but other members of the committee may be selected from the general membership of the City Committee.

                                 ARTICLE VIII:       Endorsement of Candidates

Section 1.                Any member of the Executive Board, representing themselves in an official capacity, shall be subject to removal from the Executive Board if they endorse any candidate for public office, other than themselves or a direct family member, prior to the conclusion of a contested primary election.

An exception would exist if the New Hampshire State Democratic Party had already endorsed a candidate in a primary, such as a primary to re-nominate the existing President of the United States.

Section 2.                Individual members of the Executive Board, representing themselves in an official capacity, are prohibited from endorsing candidates in Nashua’s non-partisan municipal elections. The Executive Board may vote to encourage candidacies, support, and endorse candidates in those municipal elections who are registered Democrats.

Section 3.                Nothing herein is meant to abridge any individual’s rights to endorse, work for, or vote for any candidate of their choice, so long as those actions are completely disassociated from their membership on the Executive Board.

                                 ARTICLE IX:          Rules of Order

Section 1.                The current edition of “Roberts Rules of Order Newly Revised” shall govern the proceedings of all meetings except as provided in the Constitution and in the Bylaws.

                                 ARTICLE X:            Suspension of the Bylaws

Section 1.                These Bylaws may be suspended by a two-thirds (2/3) vote of the Executive Board Members present and voting at any regular membership meeting or Executive Board meeting, provided a quorum is present.

ARTICLE XI:          Amendments

Section 1.                These Bylaws may be amended by a two-thirds (2/3) vote of the members present and voting at any regular or special City Committee meeting, provided that notice of the meeting to act on the proposed amendments be published, in accordance with the Bylaws, prior to the date of such meeting.

                                 ARTICLE XII:         Resolution of Disputes

Section 1.                Any member of the City Committee may appeal an action of the City Committee that appears to contravene the Constitution of the Democratic Party of New Hampshire or of the Bylaws of the City Committee to the State chairperson within five (5) days of such action. The State Chairperson, after consultation with the legal counsel of the Democratic State Committee, shall issue, within thirty (30) days of receipt of such complaint, an opinion which shall be binding upon the City Committee unless an appeal is made, within five (5) days of receipt of the decision of the State Chairperson, to the next meeting of the State Executive Committee.

                                 ARTICLE XIII:         Notifications

Section 1.                Unless otherwise specified in these Bylaws, all notifications to the Membership of City Committee will be made on the official website with the Secretary sending email notifications to any member who subscribes to getting such email notifications. Any City Committee member may request that the Secretary send their notifications by U.S. Mail. Unless otherwise specified, all notifications must be posted in the official website at least seven (7) days in advance of the meeting.

Section 2.                The principal communications address is the web site www.nashuadems.org and the mailing address: PO Box 632, Nashua, New Hampshire 03061. The Executive Board is authorized to change these addresses as required.

                                 ARTICLE XIV:        Records

Section 1.                All records, materials, and funds shall be and shall remain property of the Nashua Democratic City Committee and shall be turned over to their duly elected successors no later than thirty (30) days of the new Executive Board taking office.

Section 2.                The current Constitution and Bylaws of the Nashua Democratic City Committee shall be available for review on the official web site. All requests for a paper copy must be submitted to the Secretary.